City of Peekskill Fire Department
The Peekskill Volunteer Fire Department is dedicated to protecting and serving our entire community with a commitment to professionalism and performance excellence.
To be recognized by the community and our peers as a model of excellence in providing fire protection, EMS and related services a department dedicated to continuous improvement to every detail of the services we provide a department that promotes an environment of tolerance, trust and involvement a department responsive to the community’s needs and concerns.
We believe that our people are our most important asset. We as members, embrace these core values:
PFD-002 – General Usage Guidelines
Purpose: To instruct Department members on how to access and use this Standard Operating Procedures document.
Background: This manual was developed and released to all members of the City of Peekskill Fire Department on July 24, 2008. All new members of the Department who join after this date will be issued a copy of this manual at their initial orientation.
Issuance: Each member of the City of Peekskill Fire Department is provided with means of accessing this manual via the City of Peekskill’s website. Each member will be provided with a receipt and acknowledgement form, which acknowledges the existence of the document and its accessibility through the Internet. Upon initial membership, all members will sign a receipt and acknowledgment form. A limited number of hard copies of the text will be maintained in the fire stations.
Updates: At periodic intervals, new Rules and Regulations, Standard Operating Procedures and other guidelines will be issued. Members will be advised of these changes through the department’s email system as well as being informed of them at department and company meetings. It will be the responsibility of all members to review both new and revised documents to apply each one accordingly to the applicable situation.
Format: This document is broken down into 10 sections, with each section segregated from the others by a colored divider page. The general sections are as follows:
SECTION TITLE PROCEDURE SERIES
Introductory PFD 001
How To Use PFD 002
Table of Contents Personnel Policies PFD 004, 005
Standard Operating Procedures
Emergency Medical Services
Training General & Special Orders
Fire Prevention & Public Education
Testing, Inspections, and Maintenance
Each procedure will have a standard heading and an individual procedure number, as well as an issuance and effective date.
General Orders: This section of the manual will be reserved for any General Orders or Special Orders that may be issued to members of the Department from time to time as special needs arise. It is the intent that the effective duration of any General or Special Order be limited to the time necessary to replace that Order with a permanent procedure. Until that permanent procedure is issued, the General or Special Order will remain in effect and carry the full weight of a Rule, Regulation or other Procedure.
PFD-003 - RECEIPT ACKNOWLEDGMENT FORM
I, ______________________________________, a member of the City of Peekskill Fire Department, do hereby acknowledge the existence of the City of Peekskill Fire Department Standard Operating Rules and Regulations Manual. The manual is accessible to me either through the City of Peekskill’s website or in hard copy binders maintained in the fire station. I understand, that should I have any questions on or require clarification of any or all parts of the manual, I may contact a company Officer of the Department, or if one is not available, follow the established chain of command. I also acknowledge the receipt of Procedure PFD 004, Code of Ethics. ______________________________ ________________________ Signature Date
The original signed copy of this form will be placed in the employee’s permanent personnel file.
PFD-004 – Code of Ethics
I fully realize and accept the responsibility of being a member of the City of Peekskill Fire Department and shall perform the duties assigned to me within the best of my ability.
I shall respond promptly and with safety to fires, requests for emergency medical services and other emergencies to which I am called. Whether responding directly to an incident scene, or to a fire station,
I shall follow all rules of the road. I shall obey the orders of my superior officers.
I shall do my share of the work that is required and that I am ordered to perform on apparatus maintenance, station maintenance, general firefighting, emergency medical services and other emergency response duties.
I shall, after each call, assist in putting the apparatus and equipment in full service.
I shall do my work at fires and other emergencies; training drills and station work in a quick and orderly manner.
I shall refrain from using profane language while working at emergencies, while in and around the fire stations, and while in uniform of the Department.
I shall attend all training drills, meetings, and other events where I am expected to be present.
I shall practice and learn earnestly and shall do my part in making our Fire Department an efficient emergency response organization.
I shall be loyal to my officers and the Department and shall conduct myself at all times in a manner that is in keeping with the responsibilities of a member of the Department.
I shall strive to treat my fellow firefighter with respect and professionalism and work to maintain a harmonious work environment that is free of negativity and bias.
I shall remember that I am in the eyes of the public on and off duty and shall conduct myself in a manner that is a credit to the Department.
I shall follow all applicable local and state standards for ethical conduct at all times, and will not use my position with the department in an inappropriate manner or in a way that will result in personal or financial gain.
I shall familiarize myself with the rules and regulations, standard operating procedures and other policies and procedures of the Department and shall follow these at all times. If, at any time, I feel that I cannot comply with the Rules and Regulations of the Department, I shall voluntarily resign.
PFD-005 – Human Dignity Statement
As cultural diversity increases among the American people, that change is being reflected in the composition of our Nation's fire and emergency services personnel. The City of Peekskill Fire Department recognizes the uniqueness of each individual and supports human dignity by:
Ensuring equal opportunity to all members and prospective members;
Prohibiting all discrimination and harassment;
Supporting affirmative membership policies and practices on behalf of minorities, women, and persons with disabilities;
Encouraging employees and guests to communicate and behave in a manner, which is sensitive to, and acknowledges the viewpoints of others;
Regarding diversity as a resource that enriches the learning environment through the sharing of differing perspectives, experiences and ideas;
Removing barriers to teamwork through collaboration, problem solving, and the constructive resolution of conflicts;
Continuing to identify and eliminate barriers to training, employment, and advancement of minorities, women, and persons with disabilities.Treating all fellow members with respect.
PFD-006 – Protective Clothing
PURPOSE: It is the intent of this policy that all members of the City of Peekskill Fire Department are fully protected and prepared to engage in firefighting and other emergency response activities. It is also intended that no member of the Department cause a delay in fireground activities by not being safely and completely protected in approved turn‑out gear.
This policy also addresses Personal Protective Equipment (PPE) requirements for all possible day-to-day situations, including Fire Suppression Operations, Building Maintenance Tasks, Specialty Operations and Emergency Medical Service activities.
Also attached with this policy are the guidelines for:
· · Personal Protective Equipment (PPE) Hazard Assessment Worksheet (Appendix A)
· · Heat Humidity Index Guide for Turnout gear option (Appendix B)
DEFINITION: Full Protective Clothing: Shall consist of approved helmet with earflaps and pull down visor/goggles, turn‑out coat, bunker pants and boots, hood and gloves.
POLICY: Protective clothing worn by members of the City of Peekskill Fire Department shall be from a clothing list determined by and approved by the Fire Chief. No other apparel shall be permitted.
· · All Fire Department personnel shall wear whatever protective clothing is required to afford complete personnel protection while operating at any incident that could present a hazard to personal or co-worker safety.
· · All personnel shall wear the appropriate protective clothing en route to and during any emergency response. Exceptions to this rule may include:
1. Emergency Medical Calls
2. Water Rescue Calls
3. Elevator Rescue Calls
4. Special‑duty calls
5. Excessive Temperature/Humidity (See Appendix B)
The Incident Commander or sector officers will be responsible for determining when any part of the protective clothing may be removed. He or she will also determine when personnel other than department personnel may enter the hazard area and to what degree of protection they must wear.
· · Full protective clothing with eye and face protection shall be worn when operating forcible entry equipment, extrication equipment and tools.
· · Full protective clothing (except hoods and gloves) shall be worn by all firefighting personnel when responding. All protective clothing shall be in place and properly worn prior to entering a structure fire or other hazard area. Exceptions to this will include:
Command Chiefs/Duty Officers:
Incident Command Officers shall not be required to wear full protective clothing while acting in the incident commander capacity. However, any entry into the fire structure or hazard zone will require the use of full protective clothing.
Fire apparatus driver/operators during fire responses are required to wear a minimum of bunker pants/ boots while responding. If engine drivers/operators leave the cab of an engine for any reason, they are required to wear turnout coat or reflective safety vest. A helmet should be immediately available while operating at the pump panel. Any entry into the fire structure or hazard zone will require the use of full protective clothing. This policy does not apply to non-emergency responses.
When S.C.B.A. face pieces are not being worn and there is an apparent need for face protection such as during overhaul, when operating hand and power tools, fighting trash fires, grass fires, or any other fire not mentioned, face protection shall be utilized. Department approved gloves shall be worn when engaged in firefighting, overhaul, training with hose and ladders, when using rope, and any other situation where injuries to the hands are likely to occur.
Gear should be checked thoroughly after each use. It is the responsibility of the firefighter to check his/her own gear after each exposure to fire conditions. Inspect and make note of charred, burned, torn or badly abraded areas on the shell. These areas will need to be repaired.
· Check the integrity of all major seams on the outer shell. Do this by pulling on the seams in a way comparable to the stress you might put on a seam when wearing the garment. The manufacturer should only make repairs to major seams.
· Make note of heavily soiled or stained areas on the outer shell. These areas will need extra cleaning when the gear is ready to be washed.
· Inspect all hardware on the clothing, snaps, zippers and dees, suspender buttons, etc. Do this by gently pulling on buttons and rivets to make sure they are secure, opening and closing snaps and hook and dees. Any loose or missing hardware should be replaced.
· Inspect all hook and loop (velcro) used on the front closure, pocket closure or moisture barrier/thermal liner attachment. · Check reflective trim for broken thread and stitching, rips, badly soiled areas (Scotchlite™) or cracks with water vapor and debris under the coating (Reflexite™). Check reflectivity by testing the trim in a darkened area with a flashlight held in front of your eyes at nose level. There should be bright reflection from the trim. Trim that has lost its night‑time reflectivity should be replaced. Sections of trim where stitching has broken or frayed should be re-stitched.
· Look for worn areas at reinforced, high abrasion areas (elbows, knees, shoulders, etc.). Reinforcements that have worn through should be replaced.
Thermal Liner/Moisture Barrier
· Check the seams for failure and the edges for wear and tear. Inspect the moisture barrier for burns or tears.
Notify the Second Assistant Chief of all protective clothing in need of repair. Do not attempt to repair the moisture barrier/thermal liner yourself! Either the manufacturer or a qualified cleaning and repair company should do all repairs to the moisture barrier/thermal liner. It's preferable, but not mandatory, that the manufacturer does repairs to the outer shell.
Actual replacement time is determined primarily on the amount of use a piece of clothing receives. However, outer shells should be replaced when inspection reveals irreparable deterioration of, or damage to, fabric and seams. Moisture barrier/thermal liner should be replaced for the same reasons. Both shell and liner may be replaced independently of each other.
WASHING: Heavily soiled protective clothing shall be washed as soon as possible after becoming soiled. All protective clothing shall be washed at least every six months.
PFD-007 – ELECTRONIC COMMUNICATIONS POLICY
Purpose:The purpose of this policy is to provide guidelines regarding the use of the City of Peekskill’s electronic communication systems. For purposes of this policy, electronic communication includes but is not limited to electronic mail, Internet access, voice mail, audio and video conferencing, and facsimile messages. This policy has been adopted to protect Department Members who use the electronic communication systems and to protect the City. Inappropriate use of electronic communication may result in embarrassment to the City of Peekskill and to you. This policy is applicable to all Department Members.
Members are encouraged to utilize electronic communication as an appropriate means of communication and research to improve the quality and productivity of Members. Members shall use these services responsibly and they shall not be used to transmit any improper communications, such as messages, which are derogatory, defamatory, or obscene. Use of these communications shall be limited primarily to Department business purposes. Use of electronic communication for non-department business purposes is discouraged.
The Department reserves the right to monitor electronic communication without prior notification to members. Users should have no reasonable expectation of privacy in the use of these resources. All electronic communication systems are subject to all state and federal rules and laws including the Electronic Communications Privacy Act of 1986.
Electronic communication is considered to be a public record and may be subject to public disclosure in accordance with applicable law.
Security: Generally, email, Internet access and other electronic communication systems are not secure. This is true for the Department’s systems as well. Members using these systems should assume that their messages could be intercepted or monitored by unauthorized persons.
Members shall use the electronic communication systems primarily for the purpose of conducting City of Peekskill Fire Department business relating to the mission, function and work tasks of the City of Peekskill Fire Department. Provisions for incidental personal use are outlined later in this policy.
The City of Peekskill Fire Department electronic communication systems may not be used for illegal or wrongful purposes. Authorized users may not use the Department’s electronic communication systems to:
Infringe the copyright or other intellectual property rights of third parties;
Violate or infringe on the rights of any other person, including the right to privacy;
Distribute defamatory, false, inaccurate, abusive, obscene, pornographic, profane, sexually oriented, threatening, racially offensive, or otherwise biased, discriminatory, or illegal material;
Violate City regulations prohibiting sexual harassment;
Restrict or inhibit other users from using the system or the efficiency of the computer systems;
Promote or distribute political messages;
Conduct “spoofing” i.e. construct your message to appear to be from someone else;
Conduct “snooping” i.e. obtain access to the electronic communication of others without their permission;
Attempt unauthorized access to data, breach security, or intercept any electronic communication on any system without proper authorization.
Employees may use electronic communication systems for personal use provided that such use: Is incidental and infrequent.Does not generate a direct cost to the Department or the City.Does not interfere with or burden the e-mail or Internet access systems.Is in compliance with all other sections of this policy.
PFD-008 – Recognition / Commendation Program
To define the criteria and award presentation procedures for recognition of Department personnel who distinguish themselves by acts of heroism, performance beyond the call of duty, or service and involvement with the community served by the City of Peekskill Fire Department.
The City of Peekskill Fire Department believes that acts of heroism, life saving, service to the community and community involvement should be properly recognized. Such awards are enhanced by a process where a committee of peers, overseen by the Fire Chief, reviews the individual or act.
Any department member may be nominated for an award or commendation by any other member of the Department. The nomination must be forwarded to the committee chair in writing. Nominations will be reviewed by the committee and forwarded to the fire chief for final approval.
When a nomination is received, it must be brought before the committee for review. The committee will review nominations on a yearly basis and submit its recommendations to the Fire Chief who will then schedule an award ceremony with the City.
When a nomination is received, it must be brought before the committee for review. The committee will review nominations on a yearly basis and submit its recommendations to the Fire Chief who will then schedule an award ceremony with the City.
All nominations submitted by any member of the department will be brought before the committee and reviewed with recommendation to the fire chief based on the above guidelines.
Nominations should be submitted following the sample nomination form. See Exhibit A. Information needed includes:
1. Name of nominee
2. Date and time of action and run number of incident if applicable
3. Brief narrative describing deed, act, accomplishment, performance, or other reason, for which the nomination is being submitted
4. Name of person submitting will be helpful in evaluating the nomination and should be included
Below are the awards, which can be awarded by the Department:
· Award of Valor - To be awarded for bravery above and beyond the call of duty. When the individual risks his or her own safety to save the life of an individual. Example: when a person is trapped in a house by fire and is removed to safety; when a person stranded in water in the process of drowning is removed to safety.
· Life Saving Award - To be awarded for the saving of a human life. Example: when a person is void of a heart beat (pulse) and or breathing (respirations), and is resuscitated. In order to qualify for this award, life must be sustained until that person is released from a medical facility.
· Purple Heart - To be awarded to a firefighter who is injured in the line of duty and is hospitalized with serious injury. (Serious injury to be determined by Committee.)
· Fireman of the Year Award - To be awarded to an individual for exceptional service and endeavors throughout the year.
· Unit Commendation - To be awarded to a Unit that performs above and beyond the normal operation expectancy of that company.
· Rookie of the Year - To be awarded to a first year firefighter for outstanding service to the department.
All of the above awards will be submitted and reviewed by the recognition/commendation committee. The committee will then submit its findings and recommendations to the fire chief for final approval.
Objections to nominations should be typewritten or printed in ink and include the following:
1. Identification of nominee
2. Brief narrative stating the objection
3. Name of person who submitted the nomination The committee has the right to deny any submission with a brief summary as to why it was denied, to be submitted to the fire chief within 30 days of receiving nomination.
PRESENTING OF AWARDS:
When any member of the Department is to receive any award, it will take place at a city council meeting.
NOMINATION FORM Date: __________ ________________________________________________________ Name of nominee ________________________________________________________ Date and time of action and run # of incident Brief narrative of incident, describing the action performed for which the nomination is being submitted: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _________________________________ ___________________________________ Person submitting nomination Signature Action taken by committee: Approved Denied ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Reviewed by: Review date: _______________ _______________________ ________________________ ________________________ ________________________
PFD-009 – Safety Program Administration
To detail the various goals, responsibilities and components of the Department's Occupational Safety and Health Program.
FIRE DEPARTMENT SAFETY AND HEALTH PROGRAM COMPONENTS:
The Fire Chief has the ultimate responsibility for the health and safety of personnel, including safety program administration, of the City of Peekskill Fire Department. The Department's Safety Officer reports to the Fire Chief. The Safety Program includes the following components:
o Regulatory compliance ( OSHA, EPA, DOT and State of New York regulations.)
o Department Safety Committee
o Incident Safety
o Accident Investigation and Analysis
o Record Keeping and Statistical Analysis
The Department will develop and maintain programs and that will enable the Department to meet all of the applicable, regulatory requirements of state and federal OSHA, state and federal DOT, EPA, NFPA, IDPH and all other applicable federal and state regulations.
The Department's established Occupational Health and Safety Committee is responsible for effectively serving as an advisory body to the Fire Chief by conducting research, investigation of procedures, equipment, accidents, and developing recommendations for achieving a reduction in the frequency and severity of accidents, occupational illness and injuries to Department personnel.
The Safety Committee is composed of a combination of _______ who will meet on a ___________ basis. A meeting announcement/agenda is prepared and distributed. Meeting minutes are prepared, distributed and posted for review by all members. The activities conducted by the Safety Committee include:
o Research and development of recommendations for safety throughout the fire suppression and other emergency response delivery system.
o Investigates safety related complaints or concerns and proposes recommendations for corrective actions.
o Conducts annual safety inspections of Department facilities.
o Reviews monthly station safety inspections conducted by assigned Safety Committee members and reviews corrective actions.
o Reviews all reported accident and injury investigations and makes recommendations for corrective actions.
o Initiates and completes any safety related activity not specifically outlined in this policy but requested or approved by the Fire Chief.
Safety to all members, equipment, vehicles and civilians is an essential consideration during any incident. All Incident Commanders will manage the incident according to the safety principles specified in Procedure 5011, Incident Command/Incident Management System, other department Standard Operating Procedures, and according to NFPA Standard 1500, Standard on Fire Department Occupational Safety and Health Program and NFPA 1521, Standard for Fire Department Safety officer.
A safety sector will be established at all significant incidents until terminated by command. Incidents that shall have an assigned safety sector, including:
· working structure fires
· water/ice rescues and recoveries
· below and above grade rescues and recoveries
· vehicle extrications and other highway incidents
· hazardous materials incidents
· multi-victim or mass casualty incidents
· live fire training evolutions and other training drills with potential risk of injury to the participants
· any other fire, EMS or rescue incident where the establishment of a safety sector will improve the overall level of safety or reduce the level of risk to the personnel operating at it
Please refer to PFD 011, Peekskill Fire Department Accountability Policy.
All members' occupational health status will be monitored on a periodic basis through the department's existing Medical Evaluation Program. Occupational health related issues will be reviewed on a regular basis by department staff and the Safety Committee.
ACCIDENT INVESTIGATION AND ANALYSIS:
All injuries, accidents and any incidents involving the general public (on Fire Department grounds or through contact with Department personnel) will be investigated and documented following the policies determined in PFD 010, Accident/Injury Investigation.
The Safety Committee will review all reported incidents and make recommendations to the Fire Chief. Upon review, the Fire Chief will determine if the recommendations will be implemented and followed up with any disciplinary action required. This will then be pursued according to existing Department policies.
RECORD KEEPING AND STATISTICAL ANALYSIS:
The department's administration has the responsibility for developing and maintaining statistical files on all safety related and regulatory compliance issues, including accident and injury statistics and records related to mandated policies and procedures.
ACCIDENT AND INJURY CLAIMS MANAGEMENT:
The department's administration will ensure that all City Accident and Injury reports are properly completed, reviewed by the assistant chiefs, and submitted through the fire chief to the City Human Resources Officer. All reports will be submitted to within five days of occurrence. Workers Compensation Claims will be managed according to Workers Compensation Claims Management.
SAFETY GOALS AND OBJECTIVES:
The Department's Safety Goals and Objectives are updated annually and distributed to all Department personnel.
PROGRAM EVALUATION AND REVIEW:
This procedure will be reviewed annually and revised as needed. The City of Peekskill Fire Department Safety Policy and Departmental Safety Goals and Objectives will be updated and distributed to all members in January of each year by electronic means.
PFD-010 – Accident / Injury Investigation
The purpose of this procedure is to define the minimum requirements for the investigation of various types of accidents and injuries that may occur at the City of Peekskill Fire Department.
All members of the City of Peekskill Fire Department are required to promptly report work related personal injuries and accidents involving fire department vehicles, City of Peekskill Fire Department property or damage to property owned by private individuals.
All reports must be submitted directly (hand delivered whenever possible) to one of the two assistant chiefs for submission to the city’s human resources department. In the absence of one of the assistant chiefs, the reports will be submitted to the fire chief. The assistant chiefs will review and retain for future Safety Committee review.
All injuries, no matter how minor shall be documented. Injuries requiring medical attention by the EMS personnel or requiring transport to a hospital shall be documented on the standard City of Peekskill forms.
In the event of an exposure to blood borne pathogens or other potentially infectious materials, the Officer in Charge should initiate that all applicable reports are completed. The Department Surgeon shall also be notified.
The department’s Safety Committee shall review the accident investigation reports, and will recommend corrective action and pertinent findings to the fire chief for implementation.
If the Safety Committee finds that this accident falls into the category of being "preventable" these findings should be conveyed to the fire chief. While it is very difficult to provide an exact definition of what "preventable" would be for all accidents, the Safety Committee will look at each accident on a "case by case" basis and consider all factors that are typically viewed in any accident investigation such as unsafe acts by the member, or unsafe conditions that existed at the time of the accident. The fire chief will make the final determination if the incident was indeed "preventable". Members responsible for “preventable” accidents may be subject to an appropriate, progressive disciplinary procedure. Any discipline called for by the fire chief under these circumstances shall be subject to review and approval by the City Manager.
PFD-011 - FIREFIGHTER ACCOUNTABILITY SYSTEM PURPOSE
To establish a procedure to insure a system is in place to account for all emergency service personnel on the fire ground and integrate Mutual Aid within the City of Peekskill.
The firefighter “Accountability System” provides for an organized mechanism to account for emergency personnel on scene. It also provides the IC with an organized focal point to determine resources available and monitor their deployment. It also makes fire ground officers accountable for individuals assigned to them eliminating “free lancing” and fire department liability.
This guideline is applicable to all City of Peekskill Fire Department personnel who respond to emergency incidents.
The Incident Commander is responsible to insure the safety of all fire department personnel.
Fire ground officers are responsible to carry out tactical operations. These operations must always be performed with first considering the safety and welfare of fire department personnel.
The safety officer is responsible for fire ground safety during emergency incidents.
The accountability officer is an individual assigned to the command post to receive accountability tags. There may be additional personnel assigned to assist in multiple entry incidents.
Firefighters are responsible to adhere to the procedures established within this guideline.
1. All fire department personnel will be issued two (2) City of Peekskill Fire Department PERSONNEL ACCOUNTABILITY TAG (PAT). One tag is for incident accountability (Level 1 or 2) and the second tag (Passport”) is for “Hot” zone accountability (Level 3).
2. All firefighters who have been determined at the appropriate level of training for interior operations will receive Two(2) PAT’s. . All exterior support personnel will receive One(1) PAT .
3. Chief officers or their designees are responsible to insure that PAT’s are appropriately assigned. Should the status of a firefighter change, the chief will insure a tag reflecting the change is issued.
1. Firefighters responding to an incident on the apparatus will place their PAT in the FRONT SEAT of the APPARATUS. The highest ranking member on the apparatus is responsible to insure that all firefighters place there tags in the cab. The personnel assigned to drive the apparatus, WILL NOT leave his tag in the cab UNLESS he is going to be part of an interior operations team. Otherwise, his tag will remain with him on the apparatus. Apparatus rosters and ride lists are encouraged if members are on stand by in the Station(s). This will be considered Level 1 Accountability.
2. Firefighters responding to an incident and arriving on scene in private vehicle prior to FD Arrival, the first person MUST collect any personnel’s PAT and transfer to arriving officer or apparatus.
3. All PAT’s will be taken to the “Incident Command Post” (CP) and will be utilized as the accountability system and integrated into an incident command system based on the specific assignment given to the company by the IC. The 2nd Lieutenant or other fire ground personnel may be used to bring the PAT’s to the CR. All other members must go through the IC for initial incident accountability. This will be identified as Level 2 Accountability. An Accountability Officer should be appointed and used.
A. If the officer on the first on scene apparatus is in the “FAST ATTACK” mode requiring action prior to the establishing of a CP, he will insure the PAT’s left on the FRONT BUMPER of the apparatus. As soon as practical the PAT’s will be sent to the CP to insure accountability. IF INTERIOR OPERATIONS ARE EMINENT THE COMPANY OFFICER WILL, BY NAME, BE AWARE OF THE WHEREABOUTS OF ALL PERSONNEL UNDER HIS/HER COMMAND.
4. Entry in a hazardous area or “Hot Zone” will require more precise accountability of personnel. Use of an Accountability Officer is mandatory and additional entry officers at points of entry to the Hot Zone may be required. This would utilize Level 3 Accountability.
5. All fire ground assignments will be made through the “Incident Command System”. Each fire ground team will have an officer or team leader who will direct a team and be responsible for the whereabouts of all team members.
6. Fire ground teams exiting the structure or “hot” zone shall retrieve their PAT and will report to the command area (Accountability Officer) to provide a status report to command, have status changed, reassigned a new task and if needed, moved to REHAB area.
7. Once all personnel on the team have been re-habilitated and cleared by EMS, the team will return to the personnel staging area and report to Accountability Officer.
8. All personnel leaving the fire ground will report to their team leader and to command (Accountability Officer) to get their PAT before leaving.
9. Personnel from mutual aid companies will be assigned as outlined above. In the eventaccountability tags are not present, firefighters will be accounted for by writing their names on a generic Accountability board. The firefighters without a described PAT in this document must be given only exterior functions unless a reliable source as to the firefighters meeting interior status is attained.
PERSONNEL ACCOUNTABILITY REPORT
Approximately every fifteen (15) minutes command will be issued a reminder by the Safety Officer, “you are XX minutes into this incident” and command should request a PERSONNEL ACCOUNTABILITY REPORT (PAR). This shall happen until; the IC calls the “situation under control”. During rapidly changing fire conditions, command may request a PAR more frequently. This report indicates to command that all team members are accounted for. When command asks for a PAR, each team leader will respond back to command with the team’s name and number of personnel. In the event individuals are missing, a FAST team will be activated to assist in locating missing personnel as required.
EMERGENCY EVACUATION PROCEDURES
Whenever Firefighters are operating in the interior of a structure or on the roof of a structure or other hazardous area the following will apply: If the Incident Commander (IC) deems it necessary to remove the firefighters from the interior and/or the roof of a structure or other hazardous area, he will transmit the order URGENT MESSAGE: EVACUATE, EVACUATE, EVACUATE several times on the fire ground frequency being used. Designated fire apparatus hearing the order will sound the air horn in 3 LONG BLASTS. These blasts will be approximately 5 seconds long each. Upon hearing the radio order and/or air horn blast, ALL PERSONNEL will immediately vacate the structures interior and/or roof all personnel will assemble at a safe designated area for PAR.
All salaried and non-salaried employees of the City of Peekskill Fire Dept.
PAR - Personnel Accountability Report. An accounting by an officer or designee to verify and account for firefighters
PAT - Personnel Accountability Tag. An issued tag(s) that is used to identify and account a firefighters assignments and whereabouts on a scene of an incident. Also referred to as a Passport.
Hot Zone - Any area that requires a SCBA, or in which a firefighter is at risk of becoming lost, trapped, or injured by the environment or structure. This may include entering a structure reported to be on fire, operating in close proximity to a hazardous area, building collapse, confined space rescue, high rise incident, etc.
Passport- One tag (PAT) used for entry into a hazardous or “Hot Zone”. General Rules of Thumb
• Passports never enter the Hazard Zone
• Passports must be kept near the entry/exit point to the Hazard Zone.
• Passports should reflect only personnel currently operating in the Hazard Zone.
• Crews must turn in their Passports when entering and retrieve their Passports when exiting the Hazard Zone.
Levels of Accountability
1, Prior to an incident Tag in on Apparatus Ride Lists
2. At an Incidents beginning Tags to IC (may use an Accountability Officer)
3. Mandatory use of entry officer (Accountability Officer)May need multiple Entry Control people.
PFD-012 – Incident Command/Incident Management System
Section 1: Purpose
The Incident Management System (IMS) is a tool designed to provide the emergency-scene commander with a system of personnel control, placement and accountability and provides for structured, consistent procedures that are easily communicated. The IMS provides a practical field-operation plan and insures the safety of personnel working at an incident. This procedure has been reviewed against and found to be consistent with the National Incident Management System.
This policy’s objective is to insure that the City of Peekskill Fire Department uses consistent terminology, procedures and structure when operating at all incidents.
Section 2: Command Procedures
The Incident Commander has primary responsibility for completing various tactical priorities. These include the following:
§ Remove endangered occupants and treat the injured (rescue).
§ Stabilize the incident and provide for life safety.
§ Conserve property (protect exposures).
§ Provide for the safety, accountability, and welfare of on-scene personnel. This is an on-going priority throughout the incident. Command actions. Different from responsibilities, actions support the IC’s responsibilities. These actions include:
§ Assume and announce command.
§ Complete a rapid scene size-up.
§ Initiate effective communications between command and other sectors.
§ Develop and implement a strategy as an action plan; assign companies and personnel consistent with, and in support of, the plan.
§ Establish tactical objectives.
§ Initiate tactical accountability using the tactical accountability system board.
§ Continuously review, evaluates, revise and redirect the incident action plan.
§ Provide for IC continuity, transfer, and termination.
Establishing Command and Initial Size-up
The first unit arriving on the scene has responsibility for initiating incident command and conducting an initial size-up. The initial commander may remain in control or transfer command as conditions dictate. When only a single unit responds, the unit is implied as having established command by announcing its arrival on-scene. For larger multiple-company responses, the officer in charge must clearly identify and announce an assumption of incident command and develop an appropriate command structure.
The first unit arriving on the scene, by radio, should provide an incident size-up. A building size-up should include:
§ The building address (to confirm correct address).
§ Height and approximate dimensions.
§ The type of construction. The IC should take a quick walk-around of smaller and/or less familiar structures to observe structure details. This may be done in a “mobile command” operation or prior to assuming command from the current IC.
§ A brief incident description (hazmat, structure fire, activated alarm, evacuation in progress, alarm company out front, someone flagging them down, and so forth).
§ Any visible signs and location of fire or smoke.
§ Sectors that have been observed.
§ Command identification and actions being taken: e.g., “2341 is establishing command; command is mobile and investigating”; this should include the strategy being implemented (offensive, defensive, marginal - for structure fires).
§ Command Designation. A command designator should be provided, which allows the dispatch center to differentiate between multiple working incidents. In example, “Hickman Road Command” or “Ankeny Airport Command.”
§ Additional resources required.
Nothing Showing - Investigation Mode
If command deploys in the “Nothing Showing” mode, the remaining incoming units may be ordered to remain in level 1 staging. In this mode, command is often mobile and communicating using a portable radio.
Fast Attack Mode
This mode is used when the company officer must assist in stabilizing the situation or become involved in other immediate action. In this mode, the officer remains in mobile command or may choose to transfer command to a qualified member outside the building and away from the hot zone. Situations in which the fast attack mode may be employed include:
§ Offensive fire attacks in marginal situations.
§ Life safety rescue situations that must be accomplished quickly.
§ Obvious working incidents that require further quick size-up. When the fast attack mode is used, the IC will be directly involved in the actual tasks and may be unable to provide effective command. This mode should last only a few minutes and should be terminated when:
A. The incident is under control and there are sufficient resources to allow the IC to return to command;
B. The incident is not immediately stabilized or under control and the IC must retreat to request and direct additional resources.
C. Command is transferred to another member.Incident Command Mode Where the occupancy is large or complex, it is imperative that a good, well-organized incident command is established. In these cases, the first arriving company officer should establish an outside command post and maintain command until properly relieved.Command TransferCommand transfer generally follows the individual department’s SOP’s. The general procedure is:
§ The first arriving officer assumes command;
§ The next higher-ranking officer will obtain a quick briefing before assuming command. After a change in command, the change will be clearly communicated to all working crews on all active radio frequencies.
§ Other arriving officers may assume command or other roles (sectors). Command Termination at the conclusion of all incidents, the Incident Commander should formally terminate the incident and give a final disposition of the outcome and final actions taken.
PFD-013 – Medical Evaluation Program
To detail the procedures, controls and documentation necessary for administration of the Department’s Medical Evaluation Program.
MEDICAL EVALUATION OF PERSONNEL:
Firefighting and other emergency response work has long been recognized as one of the most hazardous occupations in North America in terms of occupational death and injury statistics. In addition to direct line of duty deaths and injuries, there is growing concern about the number of firefighters who suffer disabling injuries or develop occupational diseases and conditions that often have debilitating or fatal consequences.
Because of these risks, various agencies such as OSHA, ANSI, EPA and NFPA have developed regulations which help to reduce the risk to emergency responders. The Medical Evaluation program described within this procedure is designed to comply with requirements for medical evaluations contained within the following regulations:
OSHA 1910.120, Hazardous Waste Operations and Emergency Response
OSHA 1910.134, Respiratory Protection
Center for Disease Control Federal Register 52010‑52854, Tuberculosis Prevention Guidelines
ANSI Z.88.5 - 1981, Practices for Respiratory Protection for the Fire Service
ANSI Z.88.6 - 1984, Respirator Use - Physical Qualifications for Personnel
Baseline and periodic medical evaluations are specifically designed to evaluate the member’s ability to perform the Essential Firefighting, Emergency Medical Service and Other Emergency Response Job Functions, as identified in the applicable Job Descriptions. Recommendations for specific medical assessment tools and diagnostic tests according to patient age, sex and risk status are based upon American Medical Association guidelines and NFPA 1582, Standard for Medical Requirements for Firefighters with exceptions as noted in this guideline.
All members will be required to fully participate in the Department’s Medical Evaluation Program as described in this procedure. The Department will require all members to be declared medically eligible to perform the essential job functions. Any member not complying with program requirements will be placed on Medical Leave until they are in full compliance with this program.
INITIAL MEDICAL SCREENING
The Department will administer an Initial Medical Screening for established Firefighters for whom a Baseline has not been established or is considered to be outdated. This Initial Medical Screening meets the minimum requirements for an annual medical evaluation of firefighters who are required to wear Self Contained Breathing Apparatus (SCBA). Based on this initial screening, the Department Surgeon will review the results and prioritize individuals for follow-up medical evaluations based on risk factors identified. Eventually, all established firefighters will have a medical evaluation in order to establish an acceptable baseline.
INTERIM OCCUPATIONAL & MEDICAL HISTORY QUESTIONNAIRE
Once a baseline has been established, the firefighter will fill out an Interim Occupational and Medical History Questionnaire (see Exhibit A) on the anniversary (annual) of the medical evaluation. This process requires that each member record height and weight, resting pulse and blood pressure.The Medical Director will review the Interim Questionnaire and determine if the annual medical evaluation shall include a medical examination.
The annual medical evaluation shall include a medical examination according to the following schedule:
· Ages 29 and under - Every 3 years
· Ages 30 to 39 - Every 2 years
· Ages 40 and above - Every year
This schedule may be accelerated for specific individuals at the discretion of the Department Surgeon based on any risk factors identified during previous medical evaluations or exams or based on information obtained in the interim questionnaire.
The Baseline and Periodic Medical Examination will include the following components:
· Personal Medical History including occupational history and history of exposure
· Health Risk Questionnaire and Analysis
· Physical Examination by the Department Surgeon
· Vision Screen
· Cardiac Stress Treadmill (per physician recommendation.)
CLEARANCE/CERTIFICATION FOR DUTY
Based on the Interim Questionnaire, or a complete Medical evaluation, the Department Surgeon will provide written documentation that indicates that the individual member is/or is not medically cleared to perform the essential job functions with/without physical restrictions.
The written notification will be forwarded directly to the Chief and Safety Officer who serves as administrator for this program.
MEDICAL EXAMINATION PROVIDER: The provider for medical evaluations and examinations will be designated by the City of Peekskill.
MEDICAL EXAMINATION PROCEDURE
Based on the established interval and anniversary date, the member will be sent a letter advising of the need to schedule a Medical Evaluation. Included with this letter will be a packet of forms that need to be filled out prior to the initial visit. The member will call the designated Medical Provider to schedule appointments during established clinic hours.
The Medical Provider will conduct the medical examination. A second appointment will be necessary if a Cardiac Treadmill is required.
Any potential life threatening conditions discovered during an examination will be immediately reported to the member.
During the examination process, if the physician believes further testing is warranted to determine fit for duty status, the Department Surgeon will contact the Chief for verification.
All medical records will be maintained by the Medical Provider at the Clinic. Summary reports are available to the member in lieu of medical results.
The Medical Provider will provide a written notice of Fit for Duty to the Chief. If a member does not meet the Fit for Duty Status, a written notice specifically identifying the reason why they do not meet Fit for Duty Status will be provided to the Chief .
OUTSIDE DEPARTMENT MEDICAL RECORDS:
A member may submit current medical records to the Department Surgeon for review. Based on this review, the Department Surgeon may certify the member for duty without performing an actual medical examination. This clearance will be entirely at the discretion of the Department Surgeon. The individual member needs to initiate this process.
Specific duties of the Department Surgeon include:
· Reviewing any Medical Records of individuals not recommended as being Fit for Duty as outlined in this policy and make recommendations for action
.· Certifying whether or not Participants meet the medical requirements prior to entering into a training program to become a firefighter or performing in an emergency operational environment as a firefighter.
· Reviewing any failure of the annual respiratory protection screening results as provided for each Participant.
· Providing professional medical expertise in areas of firefighter occupational health and safety
.· Availability to deliver presentations and/or review Fire Department training activities
.· Review Return to Work Status Reports resulting from Occupational or Off Duty injuries.
The Medical Evaluation Program is considered to be a confidential process with any discussions of medical issues to be limited to the individual member, Department Surgeon and the Fire Chief or his designee.
In the event that the Department Surgeon clears a member for duty with one or more physical restrictions, the member will meet with the Fire Chief to discuss any alternatives that may be available.
Light Duty Status will be determined by the Department Surgeon and allow the individual to participate in training drills only.
PFD-014 – Bloodborne Pathogen Exposure Control Plan
The purpose of this plan is to establish procedures for the control of risks associated with exposure to contagious or infectious diseases, as identified by the Center for Disease Control and to comply with OSHA Standard 29CFR1910.1030. This plan shall be utilized in conjunction with the Exposure Control Plan for the City of Peekskill.
1) Exposure Determination: Firefighter and EMS personnel have the potential for occupational exposure to bloodborne pathogens.
2) Applicability: This plan is applicable to all full & part time (including volunteer staff) emergency medical & fire department personnel who are considered by job classification to have a potential for exposure to occur.
a) Bloodborne Pathogens: Pathogenic microorganism’s that are present in human blood and can cause disease. These pathogens include, but are not limited to, hepatitis B, hepatitis C, and human immunodeficiency virus (HIV)
.b) Contaminated: The presence of reasonably anticipated presence of blood, body fluid, or other potentially infectious material on an item or surface.
c) Contaminated Laundry: Laundry that has been soiled with blood or other potentially infectious materials or may contain sharps.
d) Contaminated Clothing: This includes but is not limited to EMS uniforms, Fire Turnout and EMS gear.
e) Decontamination: Means the use of physical or chemical means to remove, inactivate, or destroy bloodborne pathogens on a surface or item to the point where they are no longer capable of transmitting infectious particles and the surface or item is rendered safe for handling, use, or disposal.
f) Engineering Controls: means controls (e.g., sharps disposal containers, self-sheathing needles) that isolate or remove the bloodborne pathogens hazard from the workplace.
g) Exposure: Contact with infectious agents, such as body fluids, through inhalation, percutaneous inoculation, or contact with an open wound, non-intact skin, or mucous membrane or other potentially infectious materials that may result from the performance of the employee’s duties.
h) Exposure Incident: Means a specific eye, mouth, other mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious materials that results from the performance of a members's duties.
i) Handwashing Facilities: Means a facility providing an adequate supply of running potable water, soap and single use towels or hot air drying machines.
j) HEPA Filter Mask: NIOSH approved High Efficiency Particulate Air (HEPA) filter mask having a filtration rate of 99.97 percent at 0.3 microns.
k) Mucous Membrane: Eyes, nose and mouth.
l) N95 Mask: NIOSH approved, filter mask having a filtration rate of 99.97 percent at 0.3 microns.
m) Parenteral: Piercing mucous membranes or the skin barrier through such events as needle sticks, human bites, cuts, and abrasions.
n) Personal Protective Equipment: Specialized clothing or equipment worn by an employee for protection against a hazard. General work clothes (e.g., uniforms, pants, shirts or blouses) not intended to function as protection against a hazard are not considered to be personal protective equipment.
o) Potentially infectious materials: The following human body fluids: Aminiotic fluids, blood cerebral spinal fluids, pericardial fluids, peritoneal fluids, pleural fluids, saliva, semen, synovial fluids, and vaginal secretions. All bodily fluids should be considered as potentially infectious.
p) “Red Bagged”: Defined as a plastic barrier device utilized to safely transport contaminated items.
q) Regulated Waste: Liquid or semi-liquid blood or other potentially infectious materials; contaminated items that would release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed; items that are caked with dried blood or other potentially infectious materials and are capable of releasing these materials during handling; contaminated sharps; and pathological and microbiological wastes containing blood or other potentially infectious materials.
i) Any item that is that is disposable that becomes contaminated with bodily fluids.
r) Reportable Exposure: A direct introduction of a potentially infectious agent from a patient into a workers body.
s) Shall, Must, Will: Mandatory compliances.
t) Sharps: Any object that can penetrate the skin including but not limited to needles, scalpels, and broken glass.
u) Source Individual: Any individual, living or dead, whose blood or other potentially infectious body substances may be a source of occupational exposure.
v) Universal Precautions An approach to infection control. According to the concept of Universal Precautions, all human blood and certain human body fluids are treated as if known to be infectious for HIV, HBV, and other bloodborne pathogens.
w) Work Practice Controls: Control’s that reduce the likelihood of exposure by altering the manner in which a task is performed (e.g., prohibiting recapping of needles by a two-handed technique).
4) Personal Protective Equipment:
a) Use. Appropriate personal protective equipment will be utilized to minimize the potential for exposure to blood or bodily fluids.
i) A team member may temporarily and briefly declined to use personal protective equipment when, Under rare and extraordinary circumstances, it was in their professional judgment that in the specific instance its use would have prevented the delivery of health care or public safety services or would have posed an increased hazard to the safety of the member or co-member. When the member makes this judgement, the circumstances shall be investigated and documented in order to determine whether changes can be instituted to prevent such occurrences in the future.
b) The following personal protective equipment will be provided:
i) Pocket masks
c) Gloves. Gloves shall be worn when it can be reasonably anticipated that contact with blood, other potentially infectious materials, mucous membranes, and non-intact skin may occur.
d) With the exception of the pocket mask, personal protective equipment listed in this plan is to be disposed of as Regulated Waste after use.
If a team member has a significant exposure occur they will
:e) Follow Exposure Action Chart
:Non-Exposure Low Risk Increased Risk High Risk·
Cleaning up body fluids· Bodily fluids from a known Small amounts of bodily Exposed to large amounts
with Proper PPE “clean” source on open sore. fluids from unknown source of bodily fluids from source
or source known to be HIV known to be HIV (+)
(+) or (+) for Hepatitis. or (+) for Hepatitis.
Bodily fluids on intact Stuck by needle from known Exposure to large amounts Needle-stick or deep injury
skin. “clean” source. of blood or bodily fluids accompanied by large
regardless of the source.·amounts of bodily fluid from
source known to be HIV (+)
or (+) for Hepatitis.
Stuck by object (other Bodily fluids into mucous Needle-stick from unknown
than needle) not visibly membranes (eyes, nose & source or source know to be
contaminated. mouth) from known clean HIV (+) or (+) for Hepatitis.
Action· Action Action Action
Wash area with soap Wash area with soap Wash area with soap Wash the area with
and water. and water. and water. soap and water.
Contact supervisor Contact supervisor Contact Supervisor Contact supervisor
f) Report the exposure:
i) Contact one of the officers (Captain, Chief or Lieutenant on-call) and report the exposure.
ii) Complete a “Peekskill Fire Department Report of Exposure to Infectious Disease” form that will be provided by the department.
iii) Complete a City of Peekskill Incident Report form.
PFD-015 – Alcohol Usage Policy
To define the department’s policy towards its member’s use of alcohol and alcoholic beverages in regards to participation in assigned duty crew shifts, stand-by assignments, training drill sessions, meetings and department events.
It is the goal of the policy that no member of the fire department is ever under the influence of alcohol while on duty, at training, at department meetings or events or while responding on calls. It is also a goal that no employee of the department ever causes an injury to self or others or causes property damage due to the effects of alcohol and drugs. Finally it is a goal of this policy that no member ever cause harm to the professional image of the fire department in the eyes of the public by the consumption of alcohol prior to the performance of any job related duties.
When there is public contact with a fire department member who has used intoxicants, it reflects on each and every member of the organization. In addition, the stresses of firefighting and emergency services require all of us to be mentally and physically responsive. To meet the objectives of this policy, the following is considered to be policy:
1. No member shall report for assigned duty shifts, drive any fire department apparatus, attend training drills, attend departmental events or meetings or respond on calls under the influence of alcohol, or with the smell of alcoholic beverage on their breath, or if, in the judgment of the Incident Commander, the member appears to be under the influence of an alcoholic beverage or any type of drugs.
2. Fire department employees that are “on duty” agree not to consume any alcohol for the entire duration of that assignment.
3. No member shall respond to any other incident if such member is under the influence of any type of drugs or has a Blood Alcohol Concentration (BAC) of greater than .02%, or in the judgment of an officer, or Incident Commander, the member’s faculties appear to be impaired as a result of the alcohol or drugs. See Exhibit 1 - Blood Alcohol Concentration chart.
4. Any member convicted of driving at any time while intoxicated or driving while under the influence of drugs, in a vehicle not belonging to the City of Peekskill Fire Department, shall have their Fire Department driving privileges reviewed by the Fire Chief and the City Manager. Other disciplinary action will be considered as well, up to and possibly including termination.
5. Any refusal of a member to comply with this alcohol policy will be regarded as a willful disregard of a direct order and violation of department regulations. Any violation of this policy will resulting a course of progressive disciplinary action as outlined in the City of Peekskill’s Drug-Free policy. No sections of this policy shall be construed to be in conflict with the City of Peekskill’s Drug-Free Workplace policy.
PFD-016 – Fire Department Chaplain Program
OBJECTIVE OF THE CHAPLAIN PROGRAM
To assist the PFD in the fulfillment of its mission by providing for the spiritual and emotional needs of fire department personnel and possible victims of accidents served by those personnel through the establishment of a comprehensive chaplaincy program within the City and response area of the Peekskill Fire Department.
APPOINTMENT OF DEPARTMENT CHAPLAINS
Due to the constant risk and stress that fire and emergency medical service personnel face in the line of duty, a chaplaincy program will be instituted in the City of Peekskill Fire Department. The Chaplain(s) will be formally appointed by written order of the Fire Chief.
QUALIFICATIONS AND TRAINING OF CHAPLAINS
Chaplains within the City of Peekskill Fire Department may be, but are not required to be, regular department members.
The individual(s) appointed to serve in the position of PFD Chaplain will be:
· An ordained member of the clergy .
· In good physical health so as to not be limited in ministering to personnel and victims in critical settings.
· Interested in the fire service.
· Prepared to serve in a crisis zone.
· Willing to make a significant commitment of time.
· Committed to learn the skills necessary to relate to firefighting personnel.
The individual(s) appointed to serve in the position of PFD Chaplain will whenever possible:
· Meet with department and staff members.
· Visit and become familiar with the station.
· Receive training on department organization and procedures, on personal protection in an emergency setting, and on rendering aid.
The individual(s) appointed to serve in the position of PFD Chaplain will receive:
· Standard Fire and EMS gear with Chaplaincy designations.
· Picture ID.
· Fire Department pager.
· Area Map book.
DUTIES OF THE DEPARTMENT CHAPLAINS
The nature of the Fire and Emergency Medical Service lend itself to unpredictable situations. Therefore, the following is only a summary of what may be required in meeting the objective set by the City of Peekskill Fire Department Chaplaincy Program.
The Chaplain will respond when contacted directly through a page, or at his own discretion, and will report to the Officer in Command.
When at the scene, the Chaplain will be under the authority of the Officer in Command.
Examples of emergency situations:
· A working structure fire.
· An incident of serious injury or death to a firefighter or other personnel.
· An incident that involves a victim that is a department member’s immediate or extended family.
· Incidents where the victim or family is highly emotional or unstable.
· Care is needed for the family while a victim’s treatment is underway.
· The victim or family of the victim specifically requests the services of a chaplain.
· Location and notification of victim’s family.
· Visitation of the station and shifts to develop and maintain relationships with personnel.
· Attend fire department functions.
· Participate in training as suggested by the training officer.
· Visitation of hospitalized department members and members of their families.
· Participation in training events as determined by the chief or other officers as being of benefit to the chaplain’s service.
· Provide comfort and counsel.
· Refer members to appropriate agencies for assistance.
· Availability to meet with members of the department in times of stress or difficulty.
· Conduct follow-up to insure victims and receiving necessary assistance.
· Serve as a member of the Critical Incident Stress Debriefing Team.
· Be on-call on a twenty-four hour a day basis.
· The Chaplain’s primary responsibility is to the church he serves as full-time pastor. Thus the critical needs of his members will take precedence. If critical needs of his church and the department occur at the same time, and his unable to honor both needs, he will endeavor to locate another pastor who can substitute for him at the scene (if possible and permitted by the Officer in Command) until he is sufficiently freed from his primary duties.
· The Chaplain will respect the beliefs of department members and any individuals he might encounter in his Chaplaincy role. However, at no time can he be asked to compromise his personal, church, and denominational beliefs in the care or others. If the Chaplain cannot adequately serve the religious needs of an individual, he will endeavor to do all that he can to secure religious care appropriate to the beliefs of the person in need.
· Communications with the Chaplain are on a strictly confidential basis and will not be released to department members or any other person. Fire personnel are encouraged to go to the Chaplain without having to notify their superior or anyone else. The Chaplain will, however, encourage members to communicate appropriately with their department regarding their needs or of problems they observe in the department.
· Special services (weddings, funerals, etc.) are encouraged to be performed by department member’s own pastoral staff. In the event that a department member in need does not have a church or pastor the Chaplain may be asked to fulfill such a role, but is under no obligation to do so. The Chaplain is encouraged to attend special services to support the department members and their families.
· The Chaplain, unless specifically licensed to trained, does not provide counseling in the technical sense as this is used in the mental health field. His role is that of pastoral care provider, offering comfort, assurance, and advice within his vocation as a minister of the Gospel.
· The Chaplain, at the request of the department or chief, may make himself available to represent the department at other official functions, such as public or civic memorials. This request should be sensitive to the restrictions or guidelines of his or her own religious denomination, especially if other clergy are involved.
PFD-017 – Line of Duty Death Protocol
The primary goal of the City of Peekskill Fire Department in a line of duty death should be to work with the family, the funeral director and others involved ensuring that the fallen firefighter receives a fitting tribute. At all times the fire department, to the best of its ability, must carry out the wishes and desires of the surviving family regarding funeral ceremonies.
· Line of Duty Death – Any action in which a firefighter or emergency medical services provider is killed while actively involved in fire suppression, providing emergency medical services or other emergency response. This includes responding to, mitigating or returning from a call, and also includes the death of a firefighter or EMT while performing training duties. A Line of Duty Death will merit a Full Honors interment.
· Full Honors – The various aspects of ceremony extended to a member who dies in the line of duty. Some of these include: Honor Guard at the funeral, multi-department walk through at the funeral, F.D. pall bearers, casket carried on an engine in a multi-department procession, crossed aerial ladders on procession route, boots and helmet on casket, bagpipe and drum corps, re-call bells at cemetery, bunting on engines and stations, etc. per availability.
In the event of the death of an City of Peekskill Fire Department Firefighter the fire chief will be notified immediately. The Fire Chief will then call and assemble the notification officer and a chaplain. Initial contact and notification of the family must take place in a timely, discrete and conscientious manner. This notification committee is the family’s first line of support in managing their grief, and must be prepared to act accordingly. Transferal of care is critical, and the notification committee must see to this transition prior to their leaving the family. In the absence of the fire chief, the first available deputy chief will be notified, and will carry out the associated duties.
Immediate notification should be made New York State Office of Fire Prevention and Control in Albany in the event that this office has not already been involved in the incident of subsequent investigation. The notification officer will also be charged with providing notification to the National Fallen Firefighters Foundation (NFFF) in Emmitsburg, Maryland within 24 hours of the line of duty death. The NFFF can be reached at 301. 447.1365.
· Fire Department Chaplain – The City of Peekskill Fire Department will maintain an active chaplaincy program. A chaplain will be notified immediately by the Fire Chief when the death of department member is imminent or confirmed. The chaplain will be available to support the surviving family before, during and following the funeral.
· Personnel Information – The City of Peekskill Fire Department will maintain an Emergency Member Contact Information Record on all department personnel. The department will use this resource solely for the purpose of notifying next of kin following a serious injury or line-of-duty death. The form will include the following information:
- Complete name of the department member
- Name and address of next of kin with specific directions to the address as needed
- Name of spouse, children/dependents (if applicable) and parents, including those who may not live with the department member
- The member’s religion, church affiliation and membership
· Photographs – Individual photographs of all department members will be maintained on a current basis and placed in the department personnel files or with the OEM office. The photos may be needed for identification after an incident, and upon request following a line-of-duty death by family, media and other sources.
· Local Support Agencies – The City of Peekskill Fire Department should periodically contact local resources to ensure the availability of the following:
- Honor Guard and Color Guard
- Band, Buglers, Pipers
- Bells for “Last Alarm” services
- Vocal and instrumental performers
Ceremonial Clothing and Equipment – The following should be available for use during a fire department funeral:
- Presentation flags – U.S., state, fire department
- Dress uniforms for members in attendance with mourning bands
Key Positions – The City of Peekskill Fire Department will maintain an annually updated list of personnel selected to serve in the following capacities:
§ Survivor Action Officer – this is a senior officer whose primary concern is the ongoing welfare of the next of kin
§ Notification Officer – this officer will serve with the Fire Chief and Chaplain in next of kin notification duties
§ Funeral Officer – this officer will serve as intermediary between funeral director and the other fire department personnel involved in the funeral or memorial service
§ Procession Officer – this officer will arrange the funeral procession from the funeral to the final committal site
§ Chaplain – will serve as needed as the next of kin’s liaison to all parties involved in the funeral ceremony A description of the duties of these officers is available in the Federation of Fire Chaplains Chaplain’s Manual.
Honor Guard – The City of Peekskill Fire Department will encourage personnel to participate in a department Honor Guard that will function during fire department funerals and at other appropriate times. The Honor Guard will function per protocol.
PFD-018 – Fire Department Funeral Protocol
This protocol is to provide structure and guidelines for operations in the event of the death of a current or retired member of the City of Peekskill Fire Department. Additionally, it will cover our participation in a fire service death outside of our department.
· Line of Duty Death – Any action in which a firefighter or emergency medical services provider is killed while actively involved in fire suppression, providing emergency medical services or other emergency response. This includes responding to, mitigating or returning from a call, and also includes the death of a firefighter while performing training duties. A Line of Duty Death will merit a Full Honors interment
· On Duty Death – Encompasses any circumstance in which a member dies while on duty, but not serving in response to a fire or medical emergency. In this definition, a subsequent investigation would show that the cause or death was not attributable to a previous emergency call or training drill.
· Off Duty Death – This refers to any off-duty or retired firefighter, directly or indirectly affiliated with the City of Peekskill Fire Department, who dies of causes unrelated to occupation in the fire service.
· Full Honors – The various aspects of ceremony extended to a member who dies in the line of duty. Some of these include: Honor Guard at the funeral, multi-department walk through at the funeral, Fire Department pall bearers, casket carried on an engine in a multi-department procession, crossed aerial ladders on procession route, boots and helmet on casket, bagpipe and drum corps, re-call bells at cemetery, bunting on engines and stations, etc. per availability.
· Partial Honors – The following provisions for a funeral ceremony will be extended to a member who dies while on duty, and not from a cause attributed to a fire or medical emergency, or a training drill. This includes Honor Guard, multi-department walk-through, and Fire Department pall bearers. A draped engine may lead procession (without bearing the casket) if requested.
· Limited Honors – The ceremony extended to an active member who dies off duty, or to a past member with a minimum of 10 years of service on the City of Peekskill Fire Department. This is limited to an Honor Guard and an City of Peekskill Fire Department walk through.
In the event of the death of an City of Peekskill Fire Department Firefighter the Fire Chief will be notified immediately. The Fire Chief will then call and assemble the Notification Officer and a Chaplain. Initial contact and notification of the family must take place in a timely, discrete and conscientious manner. This notification committee is the family’s first line of support in managing their grief, and must be prepared to act accordingly. Transferal of care is critical, and the notification committee must see to this transition prior to their leaving the family. In the absence of the Fire Chief, the first available Assistant Chief will be notified, and will carry out the associated duties.
The Funeral Committee will act as directed by the Fire Chief to coordinate all aspects of the Fire Department’s role in the funeral. To the best of their ability, it will be the responsibility of the Funeral Committee to honor and fulfill the wishes of the bereaved family. The funeral committee will consist of, at minimum, the Survivor Action Officer, the Notification Officer, the Funeral Officer, the Procession Officer, and a Fire Department Chaplain. A description of the duties of these officers is available in the Federation of Fire Chaplains Chaplain’s Manual.
Fire Department Chaplain
The City of Peekskill Fire Department will maintain an active chaplaincy program. A chaplain will be notified immediately by the Fire Chief when the death of department member is imminent or confirmed. The chaplain will be available will serve as needed as the next of kin’s liaison to all parties involved in the funeral ceremony, and to support the surviving family before, during and following the funeral.
BESTOWAL OF HONORS
The Funeral Committee will use the definitions contained within this protocol to determine which ceremonies are appropriate and to be extended to the family of a fallen Firefighter. The general guidelines are as follows:
· Line of Duty Death Full Honors
· On Duty Death Partial Honors
· Off Duty Death Limited Honors ·
Past Member (minimum 10 yrs. of service) Limited Honors
FIRE CHIEF’S DISCRETION
If unusual circumstances warrant, the Fire Chief may authorize additional ceremony to be provided at a funeral above and beyond what might normally be extended. This should be governed by what is in the best interest of the department and the bereaved family.
PERIOD OF MOURNING
In the event of a Firefighter death (active or retired with a minimum of 10 yrs. of service) a period of mourning will be observed according to the following:
· Flag at half staff: Line of Duty 30 Days
On Duty 30 Days
Off Duty / Past 15 Days
· Mourning band on badge: Line of Duty 30 Days
On Duty 30 Days
Off Duty / Past 15 Days
OUTSIDE OF DEAPRTMENT DEATH
In the event of the death of a firefighter who is or has been a member of an outside Fire Department, the following guidelines are suggested. The City of Peekskill Fire Department Chief will make the final decision to determine the department’s participation.
· Line of Duty Death – Flag lowered to half staff form time of notification until time of interment. Official The City of Peekskill Fire Department representation at the viewing and a Department walk through at the funeral. This will be provided through an officer of the Honor Guard. This representation will be provided within a reasonable traveling distance. Official condolences from the City of Peekskill Fire Department to the bereaved Department by way of phone, cards or flowers.
· Duty Death – Fallen firefighter flag to fly beneath the American flag from time of death until time of interment. Official The City of Peekskill Fire Department representation at the viewing and a Department walk through at the funeral. This will be provided through an officer of the Honor Guard. This representation will be provided within a reasonable traveling distance. Official condolences from the The City of Peekskill Fire Department to the bereaved Department by way of phone, cards or flowers.
· Off Duty or past member Death – Official The City of Peekskill Fire Department representation arranged through an officer of the Honor Guard. Official condolences from the The City of Peekskill Fire Department to the bereaved Department by way of phone, cards or flowers. Fallen firefighter flag to fly beneath the American flag for three days. All these arrangements are made at the discretion of the Fire Chief. Resources The following resources are recommended for supporting the family of a victim or in the preparation of funeral services:
National Fallen Firefighters Foundation and Guidebook
Federation of Fire Chaplains – Chaplains Manual
In Person, In Time – Recommended Procedures for Death Notification
PFD-019 – Hazardous Materials Incident
To establish procedures to be utilized during a hazardous materials incident response.
HAZARDOUS MATERIALS INCIDENT An incident which threatens public health and/or safety involving the actual or potential release of a hazardous substance or material.
∙ FIRST‑IN COMPANY Is responsible for the safe assessment of the incident to determine whether or not the incident is to be classified as a hazardous materials incident.
∙ INITIAL SIZE‑UP Is to be conducted from a safe distance. The recommended initial distance is 150 ft. (D.O.T.E.R.G.) and whenever possible, from the upwind and uphill side of the spill or incident. If there is any question as to the existence of any type of leak or spill, all personnel shall immediately don SCBA and use them until otherwise directed.
∙ Attempt to identify any product that may have spilled from a vehicle by using any and all on‑scene identification available such as placards, shipping papers or information obtained from the driver. (Keep in mind that the driver may not be fully cooperative, especially if haz‑mat is being transported without a license.)
∙ Stage all incoming units at least one block away from this incident and upwind whenever possible.
∙ Initiate a Haz/Mat Assignemnt (Box H-1)for a Hazardous Materials Incident (unless already completed).
∙ Begin procedures to identify the product and implement any special precautions related to the product as detailed in the DOT Emergency Response Guide. Be prepared to pass along this information to dispatch and other incoming companies. Indicate the name of the chemical and the E.R.G. guide number you are using. Follow only those initial procedures indicated in the E.R.G. until trained Hazmat Team personnel arrive on the scene.
∙ Assume that all containers and materials are hazardous until proven otherwise. If product is not identifiable, use E.R.G. Guide #11 until a positive identification of the substance can be made.
∙ Do not attempt to enter a suspected Hazmat area for any reason (even a rescue) until the area is determined to be safe, or the proper protective clothing, including S.C.B.A. has been donned properly.
If the incident including odor investigations cannot be handled by a single engine company, or is outside of the level of training given to the first in company officer, initiate a Haz/Mat Second Alarm . This will bring a Westchester County Haz/Mat Team, Montrose VA Haz-Mat Team, PCVAC Unit. For a HazMat response in our jurisdiction, Initial Haz/Mat Equipment is carried on Rescue 134, The Members of the Department will report to the Command Post and check in with the Incident Commander upon arrival on the scene. It will be the responsibility of the Incident Commander, with input from the senior tech on scene, to decide actions to be taken.
MUTUAL AID REQUESTS:
Mutual Aid requests will come from the request through the 60 Control.
NOTIFICATIONS: Only the Chief Officer or Office in Charge will make the decision to call The E.P.A. or any other outside agency. No other individual may contact any outside agency.
All Members of the City of Peekskill Fire Department will be offered training to the awareness/Operations Level.
To establish a procedure to handle suspicious packages and products of an unknown nature (i.e., powders, dusts, etc.).
DISPATCH:Tone-out as an investigation so as not to cause unnecessary alarm to the media or public. Information given over radio should be kept to a minimum and computers and cell phones used whenever possible. Call responding station prior to dispatch and provide caller information, if possible. RESPONSE:A. Investigation: 1) Rescue Engine2) Chief Officer3) Ambulance B.Large Scale Release or Multiple Victims Injured: Follow standard Haz-Mat and/or MCI response.
ON-SCENE OPERATIONS:Upon arrival, the first arriving officer shall evaluate the situation and obtain as much information concerning the incident from police, witnesses, and occupants without entering the building or area in question. Occupants shall be requested to exit the building or site to meet with the Fire Department. If a package has not been opened, the occupant shall be requested to bring the package to a safe area (e.g., loading dock) outside the structure. The officer shall use this SOP, Haz-Mat SOP, and any additional reference(s) to determine the operations and actions to be taken at the incident (i.e., National Disaster Preparedness Office for biological and chemical threats). The officer in command shall exercise caution at this type of incident. Fire Department personnel must be cognizant for the possibility of biological, chemical, radioactive, or explosive materials at this type of incident. If the possibility of an explosive device exists, Fire Department personnel shall not attempt to overpack or move the package. Fire Department personnel shall evacuate to a safe distance (e.g., one block or more away). Police Department personnel shall follow their appropriate procedures to stabilize the incident.
PERSONAL PROTECTIVE EQUIPMENT (PPE):
If the determination is made that the Fire Department will overpack the package, the Fire Department personnel shall enter the building or incident area with one of the following levels of PPE:
B Level B personal protection shall be utilized for all other type of incidents of this nature (e.g., solids and powder substances).The Kalller CPF I suit shall be used for this level of protection. 4H gloves with latex undergloves also shall be used with this level of protection. Tingley Boots shall be used Level B.
The suit shall be taped in the following areas with Kappler Tape
Turn-Out Gear with SCBA or full-face respiratory protection.
SELECTION OF PPE:
Officers shall utilize the following guidelines for the selection of Personal Protective Equipment:
B. Level B
Level B personal protection shall be utilized for all other type of incidents of this nature (e.g., solids and powder substances).The Kappler CPF I suit shall be used for this level of protection. 4H gloves with latex undergloves also shall be used with this level of protection. Tingley Boots shall be used Level B.
The suit shall be taped in the following areas with Kappler Tape:
OPERATIONS FOR If it is determined that Fire Department personnel are to overpack the item, the Officer in command shall
SUSPICIOUS PACKAGE direct two (2) firefighters to overpack the package as follows:
WITH NO SPILL OR RELEASE: A. Personnel should don the selected Personal Protective Equipment.
B. Personnel shall double bag the package and remove it to the outside of the occupancy. The package shall be
turned over to the Police Department for final disposition.
C. Personnel shall be rinsed using a pre-connect hose line prior to removing their protective equipment.
D. Personnel shall remove their protective equipment, and the equipment shall be bagged and taken back to
quarters for final cleaning.
E. Upon return to quarters, the suits and SCBA units shall be washed with soap and hot water.
F. The SCBA unit shall be placed back in service.The suits used shall be checked by the Chief of Operations
prior to being placed back in service.
SUSPICIOUS PACKAGE WITH :If it is determined that Fire Department personnel are to overpack the item, the Officer in command shall
SPILL OR RELEASE direct two (2) firefighters to overpack the package as follows:
A. Personnel shall don the selected Personal Protective Equipme
B.Personnel shall double bag the package and remove it to the outside of the occupancy. The package shall be
turned turned over to the Police Department for final disposition. The HVAC system for the affected area
shall be shut down.
C. If requested by the Police Department, the room shall be secured by the Fire Department personnel
completing the overpack.
D. The area/occupancy shall be turned over to the Police Department for final disposition.
E. Normal hazardous materials decontamination procedures shall be followed.
F. Personnel shall remove their protective equipment and the equipment shall be bagged and taken back to
quarters for final cleaning. the suits and SCBA units shall be washed with soap and hot water.
G. The SCBA unit shall be placed back in service.
H. If the spill of the package is located outside of a building in a public area, the residue left after the item is
overpacked shall be rinsed with bleach.